Precious Hearts Learning Center


INTRODUCTION

 

Welcome to Precious Hearts Learning Center Inc.  On the following pages you will find information regarding the care your child will receive from the Center during the hours you need to be away from him/her.  The type of program the Center maintains will be covered in our philosophy.  

 

The Center is licensed through the State of Missouri Department of Health and Senior Services Bureau of Child Care.  A booklet containing the licensing rules for the Center will be available for your convenience.  We encourage you to read this book.  The Center is inspected throughout the year, both announced and unannounced, from the Department of Health Sanitation, Missouri Division of Fire Safety, and the Bureau of Child Care.

 

In the following pages, these policies will be covered: days and hours of operation, holidays, rates, payment due date, termination, parent’s vacation, enrollment orientation, health, accidents and emergencies, meals and snacks, clothing, safe environment and severe weather, recess, birthdays and show-n-tell sharing, foreign objects that find their way home, personnel qualifications, and substitutes.  Behavior management and the biting policy are also included. 

 

A daily schedule will be provided for you to view in each of the classrooms, the Early Year’s Program, Preschool Program, Pre-K Program, Kindergarten Readiness Program and the Before/After School Program.  Following the schedule layout is the program plan and an introduction to our curriculum guide.  The visits, observations and parent-staff communications is next.  After that you will find a listing of our expectations of you as parents and what you can expect from us.  We have also included an Emergency Action Plan  

 

PHILOSOPHY & PROGRAM GOALS

 

Precious Hearts Learning Center will provide a “home away from home”, so that your child will feel as if he/she is a part of a large family setting.  We will provide your child with the highest quality of care possible, while also making the atmosphere safe, secure, and trustworthy. 

 

We will enhance each child’s cognitive, creative, fine motor, gross motor, social, and emotional skills through learning, imagination, and exploration. Each child will be treated as a special individual and will be taught to respect others.  Your child will be taught how to play together as a group without regards to the differences in age.  We will encourage your child not to be afraid, but rather to be curious and explore the different areas of life.  He/she will be encouraged to strive toward his/her goals and dreams.  

We want to be dependable to each parent and child and look forward to communicating with you and accomplishing the many goals you set for your child.  MOST IMPORTANTLY, each child will receive the love and nurturing that he/she needs at such a young age.  

 

Our goal at Precious Hearts Learning Center is to teach your children (child) the necessary skills in life.  We want them to feel more independent, which builds self-esteem.  In addition to their self-help skills, we want to prepare them for the next level of learning and develop their social skills.  We want them to “Believe in Your Dreams” and enjoy being a child.  

 

HISTORY & BACKGROUND OF CENTER 

 

On June 1, 1994, Precious Hearts Learning Center, Inc. became a Center based facility in Columbia, Missouri and caring for 121 children.  John and Stacy Gerau operated a home facility since 1987 and then decided to enlarge their program so that they could provide quality-learning experiences for children from infancy through elementary school age.  Every aspect of the children’s learning environment has been carefully evaluated.  This accomplishment is indicative of the administration and staff’s deep commitments to helping children flourish physically, cognitively, emotionally, and socially. 

 

Our program has been an accredited facility over the years.  In November of 2002, Precious Hearts Learning Center was re-evaluated by the Missouri Board for Accreditation of Early Childhood Education and School Age Child Care Programs.  The review team was very pleased with our continued efforts to go beyond licensing requirements to provide a quality center.  Our Accreditation Certificate was renewed for 3 years.   At this time we are no longer accredited with them.  We continue to operate under the same guidelines that they have, but we have chosen not to go through the process of accreditation for our facility. 

 

DAYS AND HOURS OF OPERATION 

 

The Center is open Monday through Friday, with the hours of operation from 6:45 a.m. to 5:45 p.m.  Parents are not to drop their children off any earlier than 6:45 a.m. The Center will not stay open later than 5:45 p.m.  If you are late picking up your child at the time of closing, there will be a $5.00 late fee for every minute that you are late per child.  This fee will be assessed per child and will be collected at the time of arrival or may be billed at the end of the month.  The Center feels that the fee is fair, because our employees have to stay late and take time away from their families.  Upon arrival and departure, a sign-in and sign-out sheet will be available at the front desk for the parents to complete. 

 

There will be no exceptions or warnings.  If you are late for whatever reason (flat tire, miscommunication regarding who is picking up, stuck in traffic, etc.) a charge can be issued.  

The NO EXCEPTIONS POLICY makes it easier for us to be fair to everyone and not show special treatment or favors.

 

 

PHONE NUMBERS

 

We encourage all parents to call the center if you need to pass on any information about your child or to check on your child if he or she is new to the center.  We can be reached on the Parent Line at 814-2209, Main Line at 474-2073 or Fax at 474-9463.

 

HOLIDAYS 

 

The Center will be closed for all legal holidays: New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and the Friday after Thanksgiving, Christmas Eve, and Christmas Day.  We close early on December 31 @ 3:00.    These holidays will require full payment. Please check the Events tab on the website for an up-dated calendar on days closing for the center.  The center may close on other days due to the days the holidays fall on.  The center will notify the parents of closings also at the center.  Please note that we will up-date days closed at least a month before but our plan is to have it on the calendar a year out. 

 

 

RATES 

 

The Center’s rate for Preschool care is $180.00 per week for one child.  The center has kept the same rate for over 4 years and we are raising them from $170.00 to $180.00 for the next school year.  This will be affected for all new families coming in after August 1, 2017.  Current families will be raised to new rate on October 30, 2017.    If a family has more than one child enrolled full time in the preschool program at the Center, the rate for the first child will stay at the full rate and each child after that will receive a $5.00 discount per week. The rate for part time care in the Preschool Program is Monday, Wednesday, and Friday: $125.00 per week and for part time care:  Tuesday & Thursday will be $80.00 per week.  The rate is guaranteed until the end of each calendar year and includes full payment for all holidays (per Holiday section in policy) and absent days.

 The rate for Before-School Care is $35.00 and the parents agree to pay an additional $29.00 for each day you sign your child up to be at the Center full time when public school is not in session.   After-School Care is $50.00 per week; and the parents agree to pay an additional $26.00 for each day you sign your child up to be at the Center full time when public school is not in session.  The rate for the Before-After School Care is $60.00 per week; and parents agree to pay an additional $24.00 for each day you sign your child up to be at the Center full time when public school is not in session.  Parents of school age children who sign their child up to be at the Center on school out days and early dismissal will be billed the appropriate rate, even if your child does not end up coming.  Parents who do not sign their child up, will be assessed an additional $5.00 if the child shows up, this is on top of the additional fee for school out and early dismissal days.  Planning for adequate staff is necessary to maintain licensing regulations, and your cooperation is needed.  

 

The rate for early dismissal is $15.00 for Before school children enrolled that attend in the afternoon.  The rate for After School children enrolled that attend for early dismissal is $12.00.  The rate for Before School/ After School children that attend for early dismissal is $10.00 per drop in.  The rate for drop in in the am for before school for after school students is $10.00 per day and the drop in rate for afternoons for before school students is $15.00.

 

If you would like to drop off your child for a single day (if the opening is available) the rate is $40.00 a day.  If your child is not present on his/her regularly scheduled day due to sickness or for other reasons, the rate is still charged in order to hold a reserved position for the child.  Prorated charges for a partial day’s attendance are not allowed.  A deposit equal to one week’s payment is required at the time of enrollment.  The deposit will be applied to the last week’s tuition if a two-week notice is given prior to withdrawal.  Less than a two week notice will result in forfeiture of the deposit.  THESE RATES ARE SUBJECT TO CHANGE.

 

For school-age children, the Center coordinates with First Student Transportation in order to provide bus service during the school year to Battle Elementary or Ridgeway Elementary, there is no bus fee.  If your child attends any other school, the bus service fee will be determined at the beginning of the school year and will be paid the first week of each semester.  Currently the rate is $175.00 per semester (both ways) and $160.00 per semester for one way.  The bus fee is due by the first Friday of September and again by the first Friday in January once school is back in session.  

 

 

 

REFERRALS

 

We love referrals!  If you refer another family who enrolls a child/children at Precious Hearts Learning Center, you are eligible for a fifty dollar credit toward a future child care payment. You must be a family who has been enrolled at Precious Hearts for no less than two months to be considered for the credit and the family that has enrolled has to be with us for two months before the credit would apply.

 

PAYMENT DUE DATE 

 

Payment for your child’s care is due as stated on your contract.  You have the option to pay weekly, bi-weekly, or monthly.  Payments should be made by Tuesday if you pay weekly or bi-weekly.  Parents on a bi-weekly schedule need to make their payments by the first Tuesday of their payment cycle.  For parents who pay by the month, payment is expected by the first Friday of the month they are paying for. If you’re paying monthly, payment must be received by the 5th day to prevent a late fee charge.  If your child only attends part time, the payment is expected by Wednesday morning to avoid late fees. 

 

The Center will charge a $5.00 late fee per day for every day that payment is late.  Late fees for MWF children will be assessed as follows:  $5 if paid Wednesday night, $10 if paid Friday morning, and $15 if paid Friday night.  Parents with children enrolled for Tuesday & Thursday need to have their payments in by Tuesday evening.  The late fee will be billed at the end of the month when statements go out.  (Example:  If at any time during the month we receive your check on Wednesday, you will receive a statement for $5.00, receiving your check on Friday would result in a $15.00 fee, these fees will be applied to each week in which payment was not made as scheduled.)  Please pay as scheduled to avoid these charges.  If we receive a check for insufficient funds, we may request payment to be made in cash, which will include an insufficient check charge in the amount of $30.00.  If we receive a notice and a charge for a check to be processed twice, there will be a $5.00 fee.  

 

TERMINATION 

 

Either party may terminate the contract with the Center.  We require either a two week notice or a two-week advance payment.  If a two-week notice is given to the Center, the deposit will be returned to you or applied to the last two week’s payment.

 

 

 

 

VACATION

 

Each family with children enrolled (12 months) of the year full time after being enrolled one full year is allotted one week of vacation per year in which payment will not be required.  Please see Stacy if you have any questions or are not sure when you are eligible for a free week.  The week should fall as Monday through Friday on the calendar.  This will be a week in which your child is not at Precious Hearts Learning Center.  Once you have used a vacation week, your family will be eligible for their next free week at approximately the same time the following year.  We require a one-month request notice of the use of your vacation or payment will be charged.  The vacation week benefit may be lost if your account is not kept in good standing.   Only one free week is allowed every 12 months.  Forms for vacation requests can be found in the Note Book at the sign in / sign out desk or you may email them to Stacy's email. 

 

 

FAMILY & CHILD ORIENTATION PROCESS 

PRE-ENROLLMENT VISIT

 

____  Tour the facilities

____  Meet teachers & staff

____  Questions/answers about program

____  Receive Parent Handbook

____  Receive Enrollment forms

 

FOLLOWING ENROLLMENT

____  Invited to come for pre-start visits to the classroom with the teacher & classmates

____  Shown cubby,coat hook, folder, & bathroom/diaper area

 

HEALTH POLICY

 

TICKS AND SPLINTERS:  Teachers can’t remove ticks or splinters.

Your child must be healthy every day he/she attends the Center.  The following are symptoms that are set up by the Division of Health and Senior Services and the City of Columbia Health Department.  If your child has any of these symptoms, he/she will need to be symptom free or no longer contagious for 24 hours before returning to the Center.  State regulations prevent us from providing care for children who are ill.  Remember if you honor this regulation, you will deter other children from getting sick.

FEVER:  Any elevated temperature over 100 degrees.

SEVERE COUGHING:  If the child gets red or blue in the face or 

                                   has high-pitched croup or whooping sound after coughing.

PINKEYE:  Tears, redness in eyelid lining, irritation followed by swelling and discharge of pus.

DIARRHEA:  more than one abnormally loose stool.  

VOMITING:  more than one loss of stomach content.

YELLOWISH SKIN OR EYES:  Unusual spots or rashes

AN INFECTED SKIN PATCH: crusty, bright yellow, dry or gummy area of the skin.

UNUSUALLY DARK, TEA-COLORED URINE

GRAY OR WHITE STOOL

HEADACHE AND STIFF NECK

SORE THROAT OR TROUBLE SWALLOWING

SEVERE ITCHING OF BODY OR SCALP, SCRATCHING OF THE SCALP OR SIGNS OF NITS OR VISIBLE INSECTS: These may be signs of lice or scabies.

 

If any of these symptoms of illness should occur while at childcare, we will contact you immediately.  He/she will be kept isolated until picked up by you or someone designated by you. It is imperative that children be picked up promptly under these circumstances.  If you are called to pick your child up due to illness, they may not return to the center the following day.  If children are given medications to reduce fever before being dropped off at the center, you will be asked to take your child home until they are well, or called to pick your child up.  Unfortunately this medication wears off and then exposes the other children, causing the illness to spread and cycle.  Your child may return after he/she is free of symptoms for at least 24 hours and or no longer contagious.

 

If your child exhibits behavior not normal for him/her such as increased irritability or fatigue or complains of pain or discomfort, we will call you to discuss the situation.  We may require that the child be picked up.

 

MEDICATION AUTHORIZATION 

 

 

When your child needs to receive medication administered by our staff during childcare hours, please provide the medicine with the prescription labeled from the doctor and fill out a medication authorization form.  A beginning and ending date must be stated with the time.  All medications must be in their original container.  Only prescription drugs are allowed.  NO over-the-counter medicines will be given with the exception of diaper creams, sunscreens unless it is a special medical need.  

Please remember if your child is healthy enough to be at the center, they are healthy enough to go outside.  We are not able to keep children inside when their group is scheduled to be outdoors.

 

 

ACCIDENTS 

 

 

In the event of a non-emergency accident the following procedure is followed:  Comfort and first-aid is given to the child.  An accident form is filled out, copied and signed by the teacher present and the Director/Asst. Director.  When you pick up your child, please check the holder on the sign in/out desk to see if your child has a report.  Please read and sign the report.  You keep a copy and the original copy goes on file with the center.  If your child has a head injury of any kind, biting injury, or injury that requires first aid you will be notified immediately by phone.  There will be a report also filled out for your signature at time of pick-up.    

 

EMERGENCIES

 

Every effort is made to reach a parent in case of an accident or other major emergency.  The enrollment form requests the names of two people we might contact if we cannot reach you.  These people should be authorized to take your child from the Center.  If you will be away from your regular phone all day, it is wise to leave contact instructions with the Center Director or Asst. Director.  In some cases, if you are not immediately available, emergency medical help will be sought as authorized on the back of your enrollment form.  By state guidelines, no one is allowed to pick-up a child that is not on the authorized enrollment form.  It must be in writing daily that someone other than the parents can pick the child up. Please be sure your phone numbers and those of your emergency contacts are always kept current.  You can e-mail or fax in to the center if someone else is picking up.  Remember, the staff will not allow anyone to pick-up other than parents if we do not have it in writing.

 

MEALS & SNACKS 

 

The Center provides breakfast, lunch, and afternoon snack for all children.  Snacks and lunch are nutritious and are served with milk or juice.  All meals will be served at the designated times and will only be served to the children who are present.  Breakfast is from 7:35-8:00 and the serving of breakfast will be from 7:45-7:55, Lunch is from 11:00-11:25 and serving of lunch will be from 11:00-11:10, snack is from 1:30-3:00 depending on the program and the weather.  Snack will be served for 15 minutes at the time of snack starting and will stop after that.  Please notify us of any food allergies or special diet restrictions, both permanent and temporary.  You need to notify the center in the morning if your child will need to eat lunch, but will not arrived until lunch time.  The preparation for lunch starts at 9:30 so it is important that we know if your child will be in head count for lunch.  

 

CLOTHING

 

Many of the daily activities are messy.  If your child wears comfortable washable play clothes, this will avoid ruining nice clothes.  If you have something special scheduled after school, plan to take a few minutes to change when you pick your child up rather than expect him/her to keep special clothes clean all day.  Each child will be outside (as weather permits) at least one hour per day so please bring your child appropriately dressed for the weather conditions.  A jacket is required until the temperature reaches 70 degrees.  Even if the weather forecast is predicting warm weather, please send a jacket for the coolness of the morning or late afternoon.  You will be called to bring a coat for your child if one is needed and they don’t have one at the center.    

 

Please provide a complete change of clothing, with each piece labeled with the child’s initials on them.  This includes shirt, pants, underwear, and socks.  If we use the extra set of clothes, please be sure to bring a replacement the next day.  If your child has an accident in their clothing and a change of clothing is not in your child’s cubby we will call you to bring a change of clothes for your child.  We have a few changes of clothing we will put on your child while waiting for parents to arrive with new clothing.  During the cold months, please bring an extra set of gloves/mittens and hat for your child to leave at the Center.  These items also need to be labeled with the child’s initials.  The children need to bring boots during the winter months, but also need to have a pair of shoes for the classroom.  For girls, they should have a pair of pants to put on when we are outside during the winter months if wearing a dress.  Cowboy boots are not allowed at the Center, for they are not safe to the other children.  Please remember cubbies are for clothing and storing naptime soft animals/dolls.  Please leave all other toys at home unless it is show and tell day. 

 

 Extra items in cubbies that are not clothing or nap materials will be cleaned out and may be thrown away.          

 

SAFE ENVIRONMENT

 

The Center has been inspected by the State of Missouri Department of Health and Senior Services Bureau of Child Care, Missouri Department of Health Sanitation, and the Missouri Division of Fire Safety.  The facility is cleaned on a daily basis.  The Center keeps all cleaning supplies, poisons, and medicines stored away from the children.  The Center has an alarm system in case of fire and in times of severe weather, we have a basement for the children to go to.  We practice all emergency drills on a regular basis.  The outdoor playground is fenced and is connected to the main structure.  The Early Years and Preschool programs playgrounds are covered in rubber mats.  The Pre-K and Kindergarten Readiness playgrounds are under construction and will be covered with rubber mats in the spring of 2012.  The School Age Playground is covered in rubber mats and tile.  This enables us to play outdoors more frequently.  The outdoor equipment is safely built and has been inspected by our state representative.  Our most important concern is the safety of the children and the environment that surrounds them.

 

SEVERE WEATHER 

 

Help us help your children be safe during severe weather.  The safety of your children is a top priority and we want to follow the safest procedure.  In the event that the severe weather sirens sound, the staff will immediately begin moving all the children to the basement.  First we must get downstairs quickly, safely, and calmly.  This requires every staff member to be focused on helping the children.  It also includes settling the children, taking roll, and making a sweep of the entire center.  The director will be monitoring the storm via TV/radio and observing it first hand.  In the event that public school is dismissing during the time the sirens are sounding, we have a responsibility to the staff who are doing routes and may already have children with them on the vans.  This requires our phone lines to be open in order for us to contact one another and get them to a safe location.  Please DO NOT call during the time the sirens are sounding, it is distracting and may keep us from performing our duties adequately.  We ask that you please wait at least 10 minutes after the sirens stop.  This will allow the staff to have adequate time to calm the children who are upset by the storms and sirens, and we will be able to communicate better and reassure you of your child’s safety.

 

RECESS POLICY 

 

It is a state licensing requirement and the policy of Precious Hearts Learning Center that all children will spend at least one-hour outside every day.  As long at the temperature or wind chill is not below 0 degrees.  In cold weather, the children will only be outside for 10-15 minutes at a time and the teachers will make sure they are dressed accordingly, wearing all clothing attire brought by the parents.  If the children’s clothing is wet, the teachers will change them into their other clothing and put the wet clothes in the dryer.  If your child has a medical condition that is susceptible to cold weather, please relay that to your child’s teacher (appropriate doctor documentation must be provided).  We understand your concerns about the children being outdoors in cold weather, but there is no set guideline by the state.  The state policy reads as follow: A total of at least one hour of outdoor play for children in attendance a full day unless prevented by weather or special medical reasons (Based on wind chill factor or heat index, children shall not be exposed to either extreme element.) Our state representative says that each facility has to set its own policy and use their own judgment with the weather conditions.  We feel that our judgment on taking the children outdoors is very safe and healthy for them and that we would not expose them to any danger. Doctors recommend that children be outdoors a certain amount of time every day to help build their immune system and reduce their chances of becoming ill.

 

We also want to discuss the summer months with you.  Once again there is no set policy by the state on the temperature.  The Center’s Policy for the summer months is based on several weather elements throughout the day.  The Director makes the decision for the children to play outdoors.  During the summer if the heat index is going to be high the staff will take the children out during the early morning hours and in the evenings when the sun is not directly above the playground.  We supply plenty of water for the children to drink and also utilize water play whenever possible.  The Director is very concerned about your children and staff’s safety.  

 

ONCE AGAIN, IF YOUR CHILD IS HEALTHY ENOUGH TO BE AT THE CENTER, HE/SHE IS ABLE TO PARTICIPATE IN ALL ACTIVITIES, INCLUDING GOING OUTSIDE.

 

BIRTHDAYS & OTHER HOLIDAYS 

 

The staff may from time to time plan the celebration of a special holiday.  If there are special holidays deriving from your cultural heritage that you would like to share with the children, please notify the Director.  We reserve the right to discuss the historical roots of common holidays, although we will not promote the belief in any particular religion.  Parents are welcome to bring birthday treats for their child’s group on the second Friday of the month.  Please let the kitchen attendant know by the Wednesday prior, so snack can be planned accordingly.  Tuesday/Thursday children may bring treats on the third Thursday of the month.  Please let the kitchen attendant know by the Tuesday prior.  

 

We do not allow any birthday invitations to be handed out at our facility.  

 

 

 

 

SHOW AND TELL SHARING 

 

The children have a time for “sharing” during their scheduled program.  The children may bring something from home that they wish to show to the other children.  These items should pertain to the theme of the week, be something from nature, or something homemade by the child or a member of the family.  Please use this as a time to help your child learn to distinguish between toys and other special treasures.  The Center will not be responsible for these items that are shared.  Please check with your child’s teacher for days of Show and Tell in their classroom. 

 

FOREIGN OBJECTS THAT FIND THEIR WAY HOME 

 

 

Many items of classroom equipment have numerous small; attractive pieces just the right size for small pockets.  It is perfectly normal for these pieces to find their way into your home.  Should this occur, please do not make a big issue of the event.  Simply explain to the child that all the pieces are needed at school so the equipment will be complete for everyone to use.  This helps reinforce our efforts to teach children respect for the environment. 

 

PERSONNEL QUALIFICATIONS 

 

The Center’s employees are well qualified and also meet the requirements of the State.  The Center hires employees that will give the needed love and support to the children.  We feel that when we employ quality people, the children will enjoy coming to the Center and will also look forward to returning to the Center every morning.  Each employee is CPR and First Aid certified so that they can perform any necessary action if the need arises.  Before hiring we submit a form to the Missouri Department of Health Family Care Safety Registry.  They perform a Child Abuse and Neglect screening as well as a criminal background check.   

 

SUBSTITUTES

 

There will be times that an employee will not be able to be at the Center, therefore we will have qualified substitutes fill in at that time.  We will not put the children with someone they are not familiar with.  Each substitute will come to the Center to play and interact with the children before he/she becomes an employee.  We feel it is important to the children to stay in a regular routine.  Therefore, the substitute will be able to come in and perform the daily activities like the employee they are teaching for. 

 

BEHAVIOR MANAGEMENT

 

At Precious Hearts Learning Center we believe that if you have interesting age-appropriate activities available, discipline problems are minimal.  The teachers consistently reward appropriate behavior in many different ways.  We try to encourage independence by making each child responsible for their own property and their own behavior.  An all-encompassing rule we try to establish is to treat others the way you wish to be treated.   

 

At Precious Hearts Learning Center we try to encourage appropriate behavior through positive reinforcement.  When inappropriate behavior occurs, the child is redirected to use appropriate behavior.  If the inappropriate behavior continues the teacher moves the child to a safe spot of the teacher’s choice, generally a chair or mat away from the other children. The child will move his/her name to the yellow light.  They will be given times during the day to move back to the green light.  If a child hurts another child or continues not to listen to their teacher they move to red light.  The teacher will allow enough time to continue their teaching with the rest of the class and then process with the child and help them to re-enter the classroom environment.  Our goal is for the children to stay on green light all day.  

 

If the child is not able to be safe in the safe spot they are accompanied to a “buddy room” (a different room) where they are given a safe place to sit.  After an age-appropriate amount of time the child returns to the safe spot in their room, processes with their teacher and returns to their class.  They will still be moving their name to the appropriate light on the stop light.  

 

If the child is not able to be safe in the buddy room or their behavior is potentially dangerous or could result in injury to another child, they are removed to the Director’s office and their parents may be notified.  Depending on the seriousness of the behavior the parent may be called to talk with the child and teacher about the concern.  

 

In all cases the child is spoken with and has it clearly explained why a given behavior is not acceptable and helped to problem-solve finding an appropriate behavior. 

 

 

PHLC Sleep Safe Policy Parent Agreement

 

As a licensed facility to care for children less than (1) year of age, we (PHLC) must abide by policies stated within Title 19 – Department of Health and Senior Services stating that safe sleep policies are required to maintain the health and safety of these children during naptime.

PHLC Safe Sleep Policy includes but is not limited to the following:

 

Children less than (1) year of age should be placed on their backs to sleep.

  1. If a child has orders from a physician to sleep in alternative sleep position or has special sleeping arrangements that differ from those set in 19 CSR 30-62.182(2)(C) or above, a physician’s note is required prior to allowing the infant to be placed in a sleep position that is not on his/her back.
  2. During supervision of naptime:
    1. Staff member must remain in the room at all times.
    2. Lighting in the nap room should be adequate so that personnel can see for safe observation. 
    3. Physical checks of the child should be performed every 15 minutes to ensure he/she is not overheated or in distress.
    4. Prohibitions against the use of equipment such as a sound machine that may interfere with the caregiver’s ability to see or hear a child who may be distressed.
  3. To ensure a safe sleep environment, please ensure that the following are abided by:
    1. Cribs and playpens must have a firm mattress and tight fitting sheets, be free of loose bedding, blankets, bumper pads, pillows, attached pacifiers and soft toys. 
    2. Infant’s heads must be uncovered during nap/sleep times.
    3. Covering cribs or playpens with blankets or bedding is prohibited.
    4. Smoking in the childcare facility during the hours children are in care is prohibited. 
  4. PHLC must give parent(s) or guardian(s) of each infant in care a copy of the provider’s safe sleep policy upon the child’s enrollment. 

 

 

 

 

 

 

BITING POLICY 

 

First Offense:

1.     Assist in first aid of victim

2.      Automatic safe spot

3.    Encourage child to apologize

4.      Make parents aware

Second Offense:

1.   Assist in first aid of victim

2.      Automatic safe spot

3.      Encourage child to apologize

4.      Remove from classroom to Director’s office

5.      May call to talk to parents if the child is biting on a regular basis

Third Offense:

1.    Assist in first aid of victim

2.      Automatic safe spot

3.     Encourage child to apologize 

4.      Remove from classroom to Director’s office

5.      Parents called to take child home for the day

 

All staff members will assess the situation after a biting incident and document the accident.  Staff members will work with parents on strategies and conference with them regarding a child if the biting behavior continues.  Staff will overlook their classroom for possible areas of improvement so that children can be successful and have the best opportunities to be happy.  The staff are documenting the incidents and conducting an assessment on when this is occurring.  The child may be sent home before the Third Offense if the bite is severe.  The administration will visit with the parents and help to solve the behaviors and try to make sure that the children are improving on the behavior in a timely manner. 

 

FIELD TRIP POLICY AS OF JULY 1, 2011

 

If your child loses a field trip because of behavior, you will need to make other arrangements for care on the day of the field trip.  All of our classrooms are completely filled and we don’t have any extra staff available.  Your child will not be able to stay at PHLC during the time his/her class is off premises. 

 

 

 

 

 

SCHOOL AGE PROGRAM 

 

6:45-8:00 AM          BEFORE SCHOOL - WORKING IN CENTERS OR OUTSIDE TIME /DEPARTING 

2:45 PM                  AFTER SCHOOL - BUS/VAN ARRIVAL, WASH HANDS, PREPARE FOR SNACK

 2:45 - 4:00 PM        SNACK

4:00-5:00 PM           PLANNED ACTIVITIES/OUTSIDE 

                               (CRAFTS, GROUP GAMES, COMPUTER TIME, ETC.)

 5:00-5:05 PM           CLEAN UP

 5:05-5:30 PM           HOMEWORK

 5:30-5:45 PM           RECESS/ CENTER ACTIVITIES IN BIG ROOM

 

PRE-SCHOOL PROGRAM

 

6:45-7:30 AM           FREE PLAY AND OUTSIDE RECESS TIME

7:30-7:45 AM           PREPARE FOR BREAKFAST

7:45-8:00 AM           BREAKFAST

8:00-8:30 AM           PREPARE FOR CURICULUM ACTIVITIES (RESTROOMS AND DIAPERING BREAKS)

8:30-10:15AM          CURRICULUM ACTIVITIES

10:15-10:45 AM       RECESS TIME

10:45-11:00 AM       RESTROOM AND DIAPERING BREAKS AND WASHING HANDS

 11:00-11:30 AM       LUNCH

11:30-11:45 AM       RESTROOM AND DIAPERING BREAKS & PREPARING FOR NAPTIME

11:45-1:30              NAPTIME

 1:30-1:45 PM           RESTROOM AND DIAPERING BREAKS AND PREPARING FOR SNACK

1:45-2:15 PM           SNACK

2:15-5:30 PM           AFTERNOON ACTIVITIES, RECESS/INDOOR ACTIVITIES (WEATHER PERMITTING)

 

 

PROGRAM PLAN

 

Circle Time: This is the time a child is allowed to share and interact with the teacher and the other children in a group setting.  Activities can include calendar, theme introduction, interactive games, shown-n-share, sharing a big book, etc.

Story Time: This is the time a child can enjoy books, flannel stories, puppet stories, books on tapes, etc.This is the time a child is allowed to share and interact with the teacher and the other children in a group setting. Activities can include calendar, theme introduction, interactive games, shown-n-share, sharing a big book, etc.

Music:  This is the time a child can express himself through rhythm and song.  Activities can include songs,      finger plays, musical instruments, rhythm sticks, etc.

Movement:  This is the time a child develops strength in the large muscles of the body, builds self-confidence and learns good sportsmanship.  Activities can include parachute play, movement tapes, ball games, beanbags, relays, games including running and jumping, etc.

Creative Arts: This is the time a child is allowed to create with a variety of mediums. Activities can include painting, cutting, gluing, coloring, play dough and shaving cream play, etc.

Science and Math: This is the area where children can go to find and examine new materials and explore familiar materials in new ways.  Activities can include sensory experiences (water, beans, rice, sand, etc.), learning box, collections of materials (rocks, feathers, leaves, etc.), examining materials with magnifying glasses, colored paddles or mirrors, experimenting with magnets, gears, wheels, etc., weighting or measuring objects, sketching objects such as leaves, fish, shells, etc.

·      Dramatic Play: This is the area where children exercise their imaginations, role-play and interact with other children.  Some ideas for dramatic play include bakery, doctor’s office, fire station, camping, etc.

·     Blocks:  This area is arranged for children to build and construct their environment.  Props can be added to this area to add interest, such as hats, a road for cars to drive on made out of masking tape, pictures of buildings, etc.

·       Manipulative:  This area allows the child to practice fine motor and manipulative skills as well as eye-hand coordination.  Activities can include stringing beads, pegboards, lacing cards, Legos and other connectors, etc.

·        Other:  This area can include other learning centers, such as matching games, math activities, writing centers, fish pond, cooking activities, etc.

·        Computers:  This area allows the child to experiment with technology, learn keyboarding and mouse skills, explore educational software, and play computer games.

 

CREATIVE CURRICULUM

 

What is an early childhood curriculum?  Ask this question and you’ll hear many different answers.  Some people will refer to a book of activities that precisely outlines what, when, and how children should be taught.  Others will say more broadly that “curriculum is everything”:  and an early childhood teacher simply needs to follow children’s interests and build on what happens each day.

 

Teaching young children is a creative process, one that lies somewhere between these two extremes.  Early childhood teachers do not need to follow a prescribed course of study as might someone teaching adults a class in biology or history.  Nor can teachers simply react to what happens each day, without any goals or plans in mind.  Rather, early childhood teachers depend on a curriculum framework that sets forth the program’s philosophy, goals, and objectives for children as well as guidelines for teaching that address all aspects of a child’s development: social-emotional, cognitive, and physical.  An early childhood curriculum provides the framework for what actually happens in a planned environment where children interact with materials, their peers, and adults.  The primary teaching goal is to help young children use the environment productively and see themselves as capable learners—as individuals who are developing the skills and understandings that will enable them to make sense of the world and to succeed in it.

 

Teaching young children in the context just described requires spontaneity—the ability to see and use everyday opportunities to help children solve problems, explore new materials, and find answers to questions.  It also requires constant thinking and decision making on the part of the teacher:

 

          * Should I intervene or should I step back and let the child try to solve a problem?

* What questions can I ask to help the child think through a solution?

* Is the child ready for these materials, or will they prove frustrating?

* Is the room arrangement working, or do I need to modify it?

 

There is general agreement among experts that a good curriculum for young children must be developmentally appropriate.  This means that the quality of the program will be defined in large measure by the extent to which the environment, activities, and interactions are rooted in the teacher’s understanding of developmental stages and knowledge of each child.  The decisions teachers make in planning the curriculum and in reacting spontaneously to what happens each day are therefore based on a knowledge of normal child development and what is known about each child’s interests, abilities, needs, and background.

 

To plan appropriately teachers must find answers to questions such as these:

·     What can I expect of children at this stage of development?

·     How do children learn best?

·      What do I know and what do I need to find out about each child that will help me individualize the program?

The Creative Curriculum for Early Childhood 

·        What activities and learning materials are appropriate for each child?

·        How can I adapt the environment and materials for children with disabilities?

·       What role will each child’s parents play in the program?

 

An effective early childhood curriculum offers teachers answers to these questions.  It serves as the basic framework, enabling teachers to make appropriate decisions.  Inherent in this framework are the following:

·        A state of philosophy—the belief and theories that guide curriculum development and implementation, including an understanding of how children develop social-emotionally, cognitively, and physically.

·       Goals and objectives—the skills, attitudes, and understandings we want children to develop.

·       The physical environment—specific guidance on the importance of room arrangement and how to select and display materials to support the development of trust, independence, and initiative.

·      The teacher’s role—a clear definition of teaching strategies that promote learning and growth.

·       The parent’s role—a commitment to the joint partnership of parents and teachers in promoting each child’s growth and development.

 

The Creative Curriculum offers teachers the guidance, support, and freedom to be creative and responsive to children.  Because children learn from their daily interactions with the environment, a carefully organized and rich environment is the foundation for the Creative Curriculum.  Central to the use of the environment is an understanding of the potential of various materials to enhance learning and teaching, and knowledge of how these materials meet the developmental needs of young children.  By focusing on the developmental progress of each child, the Creative Curriculum offers an ideal setting for all children, including those with disabilities.

 

The Creative Curriculum focuses on interest areas.  It describes in detail what and how children learn and the teacher’s role in using each of the following interest areas to support children’s development:

            * Blocks                     * Library

            * Dramatic Play         * Music and Movement

            * Table Toys              * Cooking

            * Art                           * Computers

            * Sand and Water       * Outdoors

 

The Creative Curriculum fosters creativity in both children and teachers.  Being creative means thinking of new ideas, obtaining information by asking questions, learning through trial and error, and benefiting from mistakes.  Children’s creativity is supported by an environment that encourages them to try out ideas and to risk making mistakes.  Teachers’ creativity is supported by a curriculum framework that encourages them to be innovative and responsive to children.  By focusing on both teacher and child, the Creative Curriculum provides a blueprint for developing an educational setting in which young children can thrive.

 

VISITS, OBSERVATION AND PARENT-STAFF COMMUNICATIONS 

 

 Please try not to interrupt the staff while they are involved with the children.  If you have something important you need to discuss with one of them, let them know and then wait until they are free.  Our first priority is the child, but we also want to stay in close touch with our parents.

            Parents are welcome to observe at anytime.  However, we encourage you to wait a few weeks before your first visit to allow your child to adjust and come to think of the Center as a special place for him/herself.  Then your child will be more able to share it with you without feeling unsettled and expecting you to stay in the future.  You are always welcome to call and check in as well. 

            Your child’s staff will be talking with you informally about your child quite frequently.  Your child’s teacher does a monthly progress report and quarterly assessment on your child.  These are always available to you upon request.  At anytime you have special concerns or interests, we will be glad to set up an appointment for a conference.  We may also request a conference occasionally.  Please inform us of any change at home that may affect your child in any way.  Some examples might be absence of a parent for more than a day or two, illness or death in the family, special visitors, or finding out a new sibling is on the way.  All information will be regarded as confidential.

 

TRANSPORTATION POLICY

 

 All staff members of PHLC will escort children to and from Precious Hearts Learning Center vehicles and appropriate transportation going and coming from Columbia Public Schools (i.e. First Student buses).  Caregivers will release children from our vehicles only when they are greeted by an appropriate individual (parent, guardian or school professional).  If there is no such person available, the caregiver will walk the child/ren inside to the appropriate person.  All PHLC drivers must be 21 years of age and have a valid Missouri driver’s Class E license.

 

All people riding on the van must wear a seat belt or be in a proper car seat restraint system.  All occupants of PHLC vans must be seated while the van is moving. 

 

Written consent must be given for any child being transported by Precious Hearts Learning Center.  Information detailing the center’s name, phone number, addresses and contact person will be kept in a folder in each vehicle.  The students and their enrollment forms with emergency contact information will be copied and kept in a folder in the vehicles at all times.

 

Licensing ratios will be maintained while children are riding in a van or on a field trip.  Any staff member that is driving will be responsible for keeping records of the children as they receive the students from public schools, dropping them off at PHLC and also doing a vehicle check after transferring the students to any location.  

 

PHLC POLICY AS OF JUNE 2011 PER MISSOURI STATE LAW

 

A new PHLC Policy with the Missouri State Law effective June 2011, says your child  must be in a booster seat if they are ages 4-7 years old, unless they are 80 pounds or 

4’ 9” tall.  Please provide PHLC with a booster on those days they will be riding in vans.

 

STAFF RESPONSIBILITIES 

·        ·      Treat children and parents with respect

·        ·       Provide a safe, warm environment

·        ·       Provide a variety of interesting activities

·        ·        Keep parents informed

·        ·        Keep accurate records

·        ·        Be a good role model for the children

·        ·        Discourage any play with toy weapons as well as discourage children from making replicas of weapons

·         

PARENT RESPONSIBILITIES

·         ·        Maintain open communication with the employees and volunteer any information that might contribute to your child’s growth and development.

·         ·        Stay involved in your child’s activities and functions. 

·         ·        Notify the Center if your child is sick or will not be here for any other reason.

 ·        Pick up your child on time.  It is important to the child to be picked up on time so that they feel secure and safe.

·         ·        Make payment as agreed and on time.

·         ·        Sign in and sign out when you arrive and depart from the Center.

 ·    Call if someone else is picking up your child and be sure that this person is named on the enrollment form and that we have met this person.  They should also know that we will ask for identification to verify who they are.

· Do not allow your child to bring food, candy, gum, money, or toys with them to the Center.  If you would like to send a treat for a special occasion, please notify the Director.  It is much easier for children to learn to share community property than their own special belongings.  (That comes much later.)  We cannot take responsibility for items brought to school that will be explored by other children.

·    Address any staff problems with the Director or the Asst.  Director.  We will then discuss the problem with the employee. 

·    Check your child’s cubby daily.  Make sure your child has clean, dry clothes appropriate for the season.  Soiled clothing will be placed in your child’s cubby.  Check your child’s folder daily for artwork, papers, and receipts.  It is important to your child that these papers go home.   

·     Parents will provide diapers, wipes, and diaper rash ointment.  The parents should begin the process of potty training.  We will help you with this process when you feel the child is ready.  We will stop this process if we feel that the parents are leaving this responsibility up to the Center.

 

We would like to thank you for your support and trusting us with the most precious resource there is.  It is our pleasure to have you as part of the Precious Hearts Learning Center family.  

 

As of today, August 17, 2017 we are pleased to announce that in the past four years we have totally remodeled the entire inside of the facility with new colors, shades, floors, and shelving. 

 

In 2017 we were able to add an additional learning environment outside for our students.  We are proud of our outdoor learning area and garden area.  This area will be used for so many teaching and extracurricular activities. 

 

 

 

Here at Precious Hearts Learning Center We 

“BELIEVE IN YOUR DREAMS”

 

THANK YOU

 

Stacy Gerau, President/Director

Date revised: August 17, 2017

 

 

EMERGENCY ACTION PLAN

 

 v     Primary Emergency Coordinator:  Stacy Gerau 

Ø      Responsible for the implementation and updating of this plan. 

Ø      All emergencies will be reported to the Emergency Coordinator by telephone or by the logging sheet that is turned into the State Rep.  

Ø      Responsible for ensuring that employees are notified of the emergency. 

Ø      Surveying those present at assembly points to determine whether anyone is potentially missing and possibly still in the building 

Ø      Meet Emergency Responders when they arrive at the building 

Ø      Communicate potential issues to Emergency Responders, i.e. occupants who might still be in the building, location of fire, known dangerous situations, etc. 

v     Secondary Emergency Coordinator:  All Staff members

Ø      Assist the Primary Emergency Coordinator in the execution of the plan during an emergency 

Ø      Assist in surveying those present at assembly points to determine whether anyone is potentially missing and possibly still in the building

Ø      Assume all responsibilities of the Primary Emergency Coordinator in the absence of the PEC.

v     Zone/Floor Monitors:  Stacy Gerau

Ø      Assist occupants in their zone/floor during an emergency, i.e. directing traffic for evacuation, sheltering assistance

Ø      Work with the Primary Emergency Coordinator and Secondary Emergency Coordinator in surveying those present at assembly points to determine whether anyone is potentially missing and possibly still in the building

 

Fire Emergencies

               1.   If you discover a fire, you should activate the Fire Alarm System.

               2.   Pull the fire stations located at the exits of all doors.

               3.   From a safe location call the Fire Department (911).  Give the nature and location of the fire.  DO NOT HANG UP UNTIL 911 STAFF HAVE ALREADY HUNG UP!

               4.   Evacuate the building utilizing the escape routes outlined in this Plan.  You may not collect valuables, i.e. purse, coats, etc., your primary concern is the children.   Doors should be closed but not locked upon evacuating. Please evacuate out the exits and meet at the north-east side of the playground.  The Primary Emergency Coordinator will scan the building for any children in the building.  The staff members will have a head count for the Primary Emergency Coordinator and let them know if there is any child or staff member missing. 

             5.   If you come into contact with a visitor, direct them to evacuate the building.  If you come into contact with an occupant who is disabled or having difficulty evacuating you should assist those individuals in evacuating the building.

               6.   If you are trapped by smoke, stay low, cover your mouth with wet cloth, stay near a window, open the window but do not break it, hang something out the window to let fire personnel know you are there and put something in cracks around the door, phone 911 if possible.

               7.   Use a fire extinguisher, if feasible to do so without jeopardizing personal well-being.  The Primary Emergency Coordinator will primary be the person that will perform this procedure unless they are off premises.  All other staff will be evacuating the children.  

v     Never use water on an electrical or flammable liquid fire.  Use a dry chemical or carbon dioxide extinguisher only. 

v     When using a dry chemical extinguisher on a flammable liquid fire, stay back a minimum of 10 feet from the fire. 

Ø      Start at the leading edge of the fire and use a side to side sweeping action to extinguish the fire 

Ø      Remember the acronym P.A.S.S. 

§         Pull the pin.  

§         Aim at the base of the fire.  

§         Squeeze the discharge handle.  

§         Sweep from side to side. 

               8.   The Fire Department will perform all rescue duties.  Please pay attention to the location and status of any person needing rescue and relay that information to the Fire Department.  Note:  Stacy will always go in after a student upon arrival of the fire department no matter what.

               9.   Once out of the building, gather at North-East side of the playground to be surveyed.  In the event that the primary assembly area is not safe or available, you should gather at North corner of the field.  Zone Monitors and/or the Emergency Coordinator will conduct a brief survey of all present to determine if anyone is missing and possibly still in the building.  You should not leave the assembly area to re-enter the building or go to another area, until advised to do so by the Emergency Coordinator or Fire Department.

Medical Emergencies

               1.   If the individual is conscious:

v     Call for an ambulance (911) if requested by the individual.  When reporting the emergency provide the following information: 

Ø      Type of Emergency 

Ø      Location of the Victim 

Ø      Condition of the Victim 

Ø      Any dangerous conditions

               2.   If the individual is unconscious:

v     Call an ambulance (911).  When reporting the emergency provide the following information: 

Ø      Type of Emergency 

Ø      Location of the Victim 

Ø      Condition of the Victim 

Ø      Any dangerous conditions 

v     Do not move the individual unless authorized by some medical authority, or it is obvious that delay in movement would be detrimental to the individual.

Severe Weather

        1.   If the sirens for severe weather go off, the staff will immediately evacuate to the basement of our facility.  

  v     Specific information regarding the actual nature of the emergency will be broadcast by the local media.  KFRU 1400 AM Radio serves as the local emergency broadcast station with a direct link from the City of Columbia/Boone County Emergency Operation Center.  The Columbia Public Schools System will also alert a warning that the Primary Emergency Coordinator will receive on her phone.  

  v     No all clear signal will be sounded; sirens are used only for warnings.  The Columbia Public School System will alert a message, an all clear message when the students will be allowed to leave.  This will be when PHLC will allow our children to leave also. 

 2.   All staff and children are able to hear the siren that is located at the south of our facility. 

   3.   Once we have been notified of a thunderstorm warning, it is not necessary to take any additional steps other than to ensure that we are prepared if the conditions deteriorate.

   4.   Upon notification of a Tornado Warning, taking shelter will be what Precious Hearts Learning Center does.  This will allow us enough time to make sure all children are safe. 

v     If you are unable to seek shelter in one of the designated areas, move away from windows.  Stay away from auditoriums, gymnasiums, areas having a wide, free span roof, or the upper levels of a building.  Take cover under heavy furniture.

v     If you are outdoors and unable to access an indoor shelter, lie flat in the nearest depression, such as a ditch or ravine.  If there is time, move away from the path of the Tornado at a right angle.

       5.   If you come into contact with a visitor, you should direct them to take shelter in the building.  If you come into contact with an occupant who is disabled or having difficulty taking shelter you should assist the individual in getting or taking shelter.

        6.   After the danger has passed, we will report to the designated rooms or be located in our basement until the all clear is given by the Emergency Coordinator.  The Emergency Coordinator will be in contact with local officials and notify them of any situations to determine if anyone is potentially missing or hurt.  She will work with all city and emergency officials to insure that all children are safe and secure. 

Earthquake

               1.   Earthquakes occur without warning.  Some earthquakes are instantaneous tremors and others are significant sustained events followed by aftershocks.

               2.   Stay indoors if already there.

               3.   If indoors take cover.  Suggested locations inside buildings that provide cover include: 

v     Standing in a doorway and bracing your hands and feet against each side 

v     Getting under sturdy furniture, such as work tables or desks 

v     Standing flat against an interior wall

               4.   Stay near the center of the building and avoid glass windows and doors.

               5.   If outdoors, stay in open areas, away from buildings and structures, and a safe distance from utility wires.

               6.   After tremors have stopped, gather all children and make sure everyone is safe.  Access the situation and move to the North-East side of the playground for further instructions.  Quickly leave the building through the evacuation routes outside and wait for further instructions. 

               7.   If you come into contact with a student or visitor you should direct them to evacuate the building.  If you come into contact with an occupant who is disabled or having difficulty evacuating, assist the individual if doing so will not endanger the personal health and safety of yourself or the individual needing assistance.

               8.   Once out of the building, gather at North-East side of the playground to be surveyed.  In the event that the primary assembly area is not safe or available, you should gather at North corner of the field.  Zone Monitors and/or the Emergency Coordinator will conduct a brief survey of all present to determine if anyone is potentially missing and possibly remains in the building.  You should not leave the assembly area, either to re-enter the building, go to another part of campus or leave the campus, until advised to do so by the Primary Emergency Coordinator.

               9.   After tremors have stopped, stay away from damaged buildings and structures.  Avoid going through or near buildings where there is a danger of falling debris.

           10.   Be prepared for aftershocks.  Although smaller than the main shock, aftershocks cause additional damage and may bring weakened structures down.  Aftershocks can occur in the first hours, days, weeks, or even months after the quake.

Oral or Written Threat to People or Facilities, i.e., Bomb Threat

               1.   Record the time and date of call or receipt of message.

               2.   If caller, keep on line as long as possible and attempt to determine the following:

v     Who or what are you attempting to harm? 

v     What is to happen? 

v     When is it to happen? 

v     Where is it to happen? 

v     How is it to happen? 

v     Listen closely for background noises

v     Listen closely for voice type (male, female, voice quality, accents etc.)

v     Why are you making the threat?

v     Note if caller knows area by description of location.

v     Note caller’s phone number if you have a display phone.

               3.   When the caller hangs up on you call 9-1-1 and report the above information.

               4.   Notify your immediate supervisor.

               5.   We will evacuate to the parking lot of the Charity Baptist Church across from Fire Station 5.

               6.   You should not touch any suspicious or unfamiliar objects.  Do not conduct any type of search until police personal arrive on scene.

 

EMERGENCY PREVENTION TIPS

 

The following tips when followed will help reduce emergencies:

1.   Smoking:  Careless smoking is a major cause of fire.  To minimize this potential fire ignition source, a “NO SMOKING POLICY” on Precious Hearts Learning Center’s entire Premises is enforced.

2.   Trash Accumulation:  The accumulation of trash generated in the course of the workday provides an environment conducive to the spread of fire.  In order to reduce this potential risk the following steps are to be considered.

                        ·       All combustible waste material should be kept at least six (6) feet from any heat source.  Heat sources would include such things as water heaters, furnaces, etc.

·        All trash containers for combustible materials should be dumped at the end of the shift. 

·        Special attention should be given to the location of paper recycling containers.

3.   Improper Storage of Combustible and Flammable Materials:  Improper storage of materials can contribute to the ignition and spread of fire.  To reduce this risk the following procedures are to be followed.

                           1.   All flammable liquids must be stored in approved containers.  If flammable liquids are removed from their original container, they are to be stored in an approved safety can which is properly labeled and meeting the requirements of the UM-Columbia Hazardous Waste Management Program.

                           2.   Do not store flammable or combustible materials near a heat source.  If in doubt of storage requirements, consult the label, the appropriate material safety data sheet or contact EHS.

4.   General Housekeeping:  One of the simplest ways to prevent emergencies is to conduct a good general housekeeping of your workspace, office, and building on a frequent basis.  This includes but is not limited to:

                           1.   Ensuring that doorways, stairways, Fire Department connections, fire extinguishers, fire alarm pull boxes, and emergency exits are not blocked by boxes, furniture, etc.

                           2.   Keep corridors and stairways free of clutter

                           3.   Computer and Electrical Cables are kept organized to prevent clutter

                           4.   Frayed electrical cords should be discarded

SHELTER LOCATIONS

For Fire Evacuation – North-East side of the playground

For Tornado Evacuation – Basement of facility and then the north field of the center.

For Earthquake Evacuation – North-East side of playground

For Intruder Evacuation – Basement, Pre-school Bathroom, Early Years Bathroom, and Laundry room (located off the kitchen). 

Natural Gas Leak Evacuation – The children will be moved to the parking lot at the Charity Baptist Churchacross from Fire Station 5. 

Bomb Threat Evacuation – The children will be moved to the parking lot at the Charity Baptist Church across from Fire Station 5. 

Emergency Evacuation for Persons with Disabilities

General

This appendix provides a general guideline of evacuation procedures for persons with disabilities, which would make exiting difficult, during fire and other building emergencies.  Staff and visitors with disabilities may develop their own evacuation plan and identify their primary and secondary evacuation routes from each building they use.

v     Be familiar with evacuation options.

v     Seek evacuation assistants who are willing to assist in case of an emergency.

Most buildings have accessible exits at the ground level floor that can be used during an emergency.  In some buildings, it may be possible for people into unaffected wings of the building rather than exiting. 

Evacuation Options

Persons with disabilities must evacuate to the nearest exit.  Persons with disabilities have four basic evacuation options.

v     Horizontal

Ø      Using building exits to the outside ground level 

Ø      Going into unaffected wings of multi-building complexes 

v     Stay in Place

Ø      Unless danger is imminent, remaining in a room with an exterior window, a telephone, and a solid or fire-resistant door. 

Ø      With this approach, the person may keep in contact with emergency services by dialing 911 and reporting his or her location directly.  Emergency services will immediately relay this location to on-site emergency personnel, who will determine the necessity for evacuation. 

Ø      Phone lines are expected to remain in service during most building emergencies.  If the phone lines fail, the individual can signal from the window by waving a cloth or other visible object.

·        Important message for parents:  Please note that at anytime the center is in an evacuation or under a warning, the facility will not be answering any phones during that time.  The staff members must have 100 percent focuses on the safety of your children.  Please assure that we will always be taking care of your children.  Please don’t tie up the phone lines, as the Primary Emergency Coordinator will need to have the lines free to contact local authorities for help. 

·        Please note that in the event of an evacuation; please have a current photo ID to pick up your child.  We will be having many emergency personnel and others helping and there will be a staff member checking your child out to you.  Please note that it will be a very up-setting situation and the staff will need to be making sure all the children are safe, so make sure you have the proper ID.

·        As a parent we know that you are always willing to help.  We appreciate the support at all times, but we need for everyone to understand the proper chain in command and policies that we will follow in an event of evacuation.  The Primary Emergency Coordinator and the Secondary Emergency Coordinators will be in charge and you will have to follow the instructions given at that time.   We will not make any exceptions to this policy.  Time and procedures used will be very strict and non-negotiable for the safety of the children and those around us.

 

 

POLICY ACKNOWLEDGEMENT

 

I have reviewed the Emergency Action Plan (EAP).  I agree to adhere to this policy.

 

Signature of staff member

 

Signature of Parent

 

 

Signature of Director of Precious Hearts Learning Center, Inc.

 

Date

 

 

Parent Policy 

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